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How to Manage Office Cleaning Products and Maintain an Inventory

Maintaining a clean and healthy workplace is important to the success of any business. Not only does it promote employee health and well-being, but it also improves productivity and boosts morale.

However, keeping your workplace neat and clean requires more than following the office cleaning checklist. For example, managing office cleaning products and maintaining an inventory ensures everyone can access the necessary supplies.

Managing office cleaning products and maintaining their inventory can become a manageable task with an effective system. In this article, we will walk you through the entire process so you can manage your cleaning supplies and inventory like a pro!

By implementing the steps outlined in this article, you can create a work environment that promotes health, productivity, and success.

Limit access to cleaning products

While open supply rooms are great in theory, they are often poor practice because they don’t limit which or how many supplies the cleaning staff can take.

There are three ways to limit access. First, appoint someone from the management or administration team as the gatekeeper. If the staff need cleaning products, they must go through the gatekeeper to get them.

Second, you can limit access to a select group of staff members or, in some cases, employees. A good way to do this is by installing a keypad or putting a lock on the cleaning products supply room.

Finally, maintaining a supply room log for the cleaning staff is also recommended. For example, the staff members would write down which cleaning supplies they take, how many, and when they take them every time they leave the supply room.

Organize what you already have

After limiting access to office cleaning products, it is time to organize the supply room. Group similar cleaning products (Antiseptic Liquid and Multipurpose Floor Cleaner) together, the most frequently used items (Disinfectant Spray and Liquid Hand Sanitizer on eye-level shelves, and less popular cleaning products higher up.

If you have a larger supply room, post a list explaining where different supplies can be found. Organizing your supply room this way will make maintaining an inventory much easier.

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Use it up first, then buy more

Prevent over-ordering by encouraging the staff members to use up what the office already has before they break into new supplies. This also helps offices reduce their carbon footprint — you may even help the planet.

**Buying office cleaning products in bulk also helps businesses get the best value for money and ensure consistent availability.**

Strategize when to reorder supplies

Most commercial and office cleaning product suppliers offer discounts on bulk purchases. To get the most out of your workplace’s cleaning budget, it is highly advisable to turn to suppliers such as Reckitt Pro Solutions that allow you to place excessive orders at bulk discounts.

Determine when your office would be low on cleaning supplies by keeping track of the most used cleaning products and the time it takes to receive them via shipment. It’s a careful science that will pay off in the long run.

In addition, to ensure timely shipments and remember to place orders with your supply companies, establish an automated reorder process with either some or all of them.

Keep an inventory log

Keeping an inventory log is the best way to ensure you always know how many cleaning products or supplies the office has. You can create a master list of the cleaning supplies, transfer it to the spreadsheet, or use inventory management software.

Regularly updating your inventory log is crucial for it to be effective. To ensure you remain aware of any supplies running low, it's important to perform inventory checks periodically and revise your log accordingly.

A good rule of thumb is always to have enough office cleaning products to keep your workplace running for one week.

Final Thoughts

Running out of office cleaning supplies could cause various illnesses to spread throughout the office premises, contribute to many sick days, and eventually cause unnecessary business downtime.

Managing office cleaning products effectively, maintaining an inventory, and buying cleaning supplies in bulk are good ways to ensure your workplace remains clean, hygienic, and always has what you need.

FAQs

What are some essential office cleaning products?

The essential office cleaning products include disinfectant spray , all-purpose cleaner, glass cleaner, paper towels, surface wipes , toilet cleaner , and trash bags.

What common mistakes to avoid when managing office cleaning products?

Common mistakes to avoid when managing office cleaning products include overstocking or understocking, using expired or ineffective products, and not properly labeling and organizing cleaning supplies.

What are the five steps of an effective inventory system?

An effective inventory system includes the following steps:

  • Plan
  • Execute
  • Measure
  • Assess
  • Improve the system
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